Please adapt these to your needs and also review them with your staff:

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SILENT AUCTION DO'S AND DONT'S:
Key Things to do:
o Get Some Great Items Donated! Great ways to get items:
 Get your teams involved - Ask each team to donate at least one item to the auction
 Hold a Scouring The Town Saturday – Get volunteers together on a Saturday morning, feed them bagels, and then split up and scour the town… Ask for teams, donations, and silent auction items!
 Call local businesses
 Types of items to consider getting:
• Local sports team memorabilia
• Donations from a local branch of a national store - often, they will automatically donate a $25 gift certificate
• Hotel/B&B gift certificates... contact a B&B or national hotel chain for a donation
• Restaurant gift certificates
• Product donations from local businesses - often more affordable for them than cash.
• Dancing, yoga, pilates, etc. lessons - a great way for a studio to recruit people!
o Put together Silent Auction Rules and Guidelines - (see below) to make it clear to people how the auction works. Use the sheet in the link below as a template to develop instructions for your silent auction – thanks to Chris Maddox and Chris Eary for developing these!
o Put together Bid Sheets for Each Item - (see below) for the items that you get donated:
o Put Together A ‘Summary of Items For Silent Auction’ for your event program. - See below.
o Get a Good Spot For Your Auction - Get some tent/canopy covered tables so in case it sprinkles, your items and bid sheets do not get wet.
o Get Organized At The End – Be organized at the end of the Auction:
 collect the sheets promptly when the auction ends
 Quickly review them for any issues
 Have the MC announce the winners when it is all done, and have folks come up and collect their prizes and pay their donation if they are present. This will reduce having to track people down later.

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SILENT AUCTION • RULES AND GUIDELINES

• Bids are binding and sales final, so please do not bid unless you are serious. Bidders must be 18 years or older.
• You can bid on an item as many times as you like.
• Please do not increase bids in less than the increments listed on each bid sheet.
• Cash or separate checks made out to "American Cancer Society" for each item.
• Bidding closes at 11:00PM, high bidders announced at midnight. High bidder does not have to be present, they will be contacted to arrange payment/delivery.
• If you are determined to get an item, do not hurt anyone to get to the sheet! Please respect each other and spirit of Relay and have fun!
• Any questions on items/bidding should be directed to (Fill in Names of Relay For Life Silent Auction Chairs). Please ask for assistance before handling items.

Have fun bidding!

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BID SHEET:

Put together a Bid Sheet with the following info:

____________________ RELAY FOR LIFE 2005

FIRST ANNUAL SILENT AUCTION

WEEKEND FOR 2 – STEVENSON INN
A SATURDAY AND SUNDAY NIGHT STAY (YOU’LL CALL TO BOOK!) AT THE FAMOUS STEVENSON INN!
DONOR: john And jane Doe
Fair Market Value: $200

Please bid in minimum increments of: $5.00

BIDDER NAME BIDDER ADDRESS TELEPHONE $ BID
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____
__________ ______________ _________ _____

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PAGE ABOUT THE SILENT AUCTION FOR YOUR PROGRAM - Include descriptions of donated items, the Rules and Guidelines above, etc.:

OUR IST ANNUAL SILENT AUCTION!

Silent Auction – Items include:
Item Courtesy Of (Donated By):
A Piece of Colts’ Lore! - Autographed Johnny Unitas (legendary Baltimore Colts QB) Football (1 of 2) ACS Supporter
A Piece of Colts’ Lore! - Autographed Johnny Unitas (legendary Baltimore Colts QB) Football (2 of 2) ACS Supporter
The Champs! - Baltimore Ravens Team Picture Signed by Jamie Sharper Rachel _____
Glass Objet D’Art - Made from a pane of 9 "Luxfer" style prismatic glass tiles from the early 1900s. Chris and Sharon ¬¬¬¬¬¬¬¬¬¬¬¬¬_______
Bathe Me In Silver! - Sterling Silver cuff bracelet Keith ________
Cape May B&B Weekend! - Gift Certificates to La Mer Hotel and Water's Edge
Restaurant, Cape May, NJ Nancy and Tony __________
You Look & Smell Marvelous! - Giorgio Fragrances & P&G Cosmetics Vanity Case Tina _________
You Look & Smell Marvelous! - Giorgio Fragrances & P&G Cosmetics Vanity Case Tina _________
Moroccan Surprise! - 4 Belly Dancing Lessons for 2 people (you can bring a friend with you!) Vivian ________
Heavenly Ham It Up! - $50 Gift Certificate from Heavenly Ham Ken __________
Parrothead Attire! - Jimmy Buffet’s Margaritaville Sweatshirt ACS Supporter
Happy Birthday To You! - San Francisco Music Box Company Music Box that plays ‘Happy Birthday’ Christine _______
A Great Place To Put Relay Photos! – Rosewood Photo Album Box Jamie _______
Take Me Out To The Ball Game! - Baltimore Orioles Tix for ??, ??, 2001 Don _________
A Piece of Relay For Life History! - 1999 Relay For Life Afghan! Christine ____
Dance The Night Away! - Ballroom Dancing at the Belvedere The Belvedere
Slam Dunk At Night! - A Glow in the Dark when it Bounces Basketball
Janet _________
Cookies! - Gift bag with a recipe book, 2 cookie cutters, & a scented trivet Rich __________
Let’s Float Away! - 2 tickets for the Water Taxi and Dinner for 2 at Koopers In Fells Point ______________
Lots of Laughs!
Comedy Factory tix with a dinner for 2 from ? (from ???) Comedy Factory
The Finer Things In Life! - Tyro Crystal Bowl ACS Supporter
Let’s Go For A Hike! - Fanny Pack & Water Bottle from REI and Dinner for 2 at Au Poitin Stil????? REI
I Need a Pick-Me-Up! - Krups Espresso Machine Deanna _________
• items could change at time of auction, value of item available at Silent Auction Tent
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Hope this helps. Send me a private message and I am happy to send you these docs in Word/Excel.