at our Relay, we cannot use candles (no fire allowed) and we also cannot use sand to weight the bags.  we will be using glow sticks to light the luminaria.

 

any ideas on an EASY way to weight these bags?   we cannot use tape to affix them to the track because that will leave residue.   we will probably have 2000 luminaria, so using rocks or anything of that sort is way beyond our capacity to acquire, store, or discard.

 

HELP!!

 

Shirley, Luminary Chair  


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Alternative lighting and weighting down bags

This can be a tough one - different events come to different conclusions, but I am a fan of a few different things. At the end of the day, it depends on your event, location, etc. on what you do, but there are clearly alternatives to candles, other ways to weight down luminaria/keep them in place. I'm personally a big fan of having "keepsake luminaria" like the LED candle, a tiki torch (you can get ones that are battery operated), and having a higher donation for those. It's a way around the issue :).

WAYS TO WEIGHT DOWN BAGS/HOLD LUMINARIA FROM OTHER EVENTS:
• Wood Blocks to Hold Luminaria instead of Sand – Some Relays switched to wood to hold the candles and they worked great. They say the placement and pickup went very smoothly versus sand… To hold the candles so they don’t melt to the wood, put them in a Dixie cup that sits in the wood, and all of that goes in a bag! … another Relayer writes: “We have used wood blocks for about 6 years. We wrap our blocks in foil. Last year we brought a power drill to the event and during clean up, we took off the foil and drilled out the holes with a 1 1/2 bit. Worked great. We had some teen volunteers re-wrap the blocks with foil and they are packed away, ready to go for next year.”
• 2 Liter Bottles! - Use 2 liter bottles. Cut them in half, take the labels off and then use an Avery label to adhere over the bottle. They are easy to fill with sand, easy to light, easy to clean-up, never burn or melt, and look great since they are clear and the candles really shine. (thanks to Draw4U for this idea!)
• French Fry Containers – Use French Fry containers you can get from Drive-In style restaurants that kind of look like a boat. Fill it with sand, and put the boat in the luminaria bag. Even if it rains, the bottom doesn't fall out. (Thanks to Stephanie and LumsByJen!)
• Ziploc Bags – “Hi, we've been putting our bags in ziploc bags and it helps a bit. We don't zip them shut (found that doing that causes the bags to draw moisture from the sand) BUT if you handle the bags from the bottom rather than picking up by the top, they stay in decent shape. We had a 2 hour downpour at the beginning of our Relay this year and afterward just went around the track and straightened the bags up a bit. Even though they were waterlogged, the candles lit and stayed lit until Saturday afternoon! We buy the cheapest ziplocs and before Relay we write the names on the bags, fold the tops of the luminary bags down about 2 inches so that the zip loc can be zipped if needed and alphabetize the bags just by first initial of last name. That way, we are ready to load sand and candles. It took us 2 hours to fill 1600 bags (using about 25 volunteers). Good luck. Let me know if you have questions.” (thanks to BevKris!)
• Glass Jars in Luminaria Bags - “Hey- In Milton WI we have glass jar collections around town, and put the glass jars inside the bags and put the candles inside of them, we still use sand on the bottom for weight, but at least you don't have to worry about your bag burning up!” – Thanks to NettieNet for this idea
• Baby Food Jars – Thanks to Kim for this idea! – “One thing we are looking into doing for 2007 is using baby food jars (glass) or any other small glass jar. This will keep the bag from burning, keep the wind from blowing it out, and eliminate the need for sand. If you start collecting now you would have enough by 2007 Relay season. We are putting up fliers in daycare centers and grocery stores and posting it on a wanted bulletin on-line.”
• Gallon Milk Jugs – Save gallon milk jugs and label them with Avery labels just like using 2 liter bottles! “Just wanted to let you know that we had our Relay this past weekend. I was the Luminaria chair for the event and had been planning on using milk jugs instead of bags. This was a terrific idea! It took alot of storage for the jugs, but it was worth it. The glow that they put out was brighter than bags. I would suggest to anyone that is doing lumininaria, to try this. If you have local storage units ask the owner if they would be willing to donate a space. You can work out of it and there will be plenty of space. We had 1300 jugs cut with a nice size whole in the side and made a label with the name on it. It was time consuming, but not hard. The only suggestion I have is to make sure that the candle is placed in the middle of the sand in the jug, if not there is great possiblity of melting. I had a troop of boy scouts lighting the candles for us, and unfortunally on some of the jugs the candles weren't in the center and completely melted. They were replaced and all was fine. Just thought I would share that idea with you. “ (thanks to Kay!)
• White Plastic Buckets – Some events, including Hammond, IN (Thanks to TAO) – use white plastic buckets since they are more weather resistant and easier to clean up and work with.

WAYS TO "LIGHT" YOUR LUMINARIA WITHOUT CANDLES:
• Glow Sticks - IF YOU CAN’T HAVE CANDLES AT A KICKOFF, OR IT IS GOING TO RAIN AT YOUR RELAY, OR YOUR ARE INDOOR… - Many relays use glowsticks… They stay lit for as long as 8 hours, and obviously don’t pose a fire hazard.
• PROS: Not a fire hazard, stay lit a pretty long time, don’t combust the luminaria bag
• CONS: Not as bright or quite as attractive as a real candle, more expensive (2-3x, in general)
• Still, you can get them at:
o www.orientaltrading.com. – long the standard for where to get them
o http://www.glow-sticks.com/ - says they last 8-12 hours…
o http://glowrus.com/6__bulk_light_sticks.html - these guys don’t say how long they last…
o http://www.extremeglow.com/
• Battery Operated Tea Lights – Place one of these in each bag, and weight the bag down with a ziploc bag filled with sand. Cheapest source found thus far is about $0.80 per tea light:

http://www.batteryoperatedcandles.net/everlasting-led-p-tea-lights.html?...

• Push Lights – Thanks to Peggy B of the Salinas Relay For Life for this great idea! “The push lights are from the dollar store...

KEEPSAKE LUMINARIA THAT DON'T REQUIRE CANDLES AND CAN BE A HIGHER SUGGESTED DONATION LUMINARIA EVENT FUNDRAISER
The premise of this section is to turn your problem on it's head :) There are some very cool things out there that you can turn into "keepsake luminaria" for people who would like to take a memorial of their lost loved one or a honorarium of their loved one who is fighting cancer home after the event...

• Sun Jars – Sell these prior to your event as a fundraiser… These beautiful jars are ~$35 each, but you can have “VIP Luminaria” and label these with a clear label saying “In Memory of __________, _______ Relay For Life 2010”. Ask for a $50 donation for each. They automatically light when it is dark, and the Relayers can take them home at the end of the event. See:

http://www.thinkgeek.com/homeoffice/lights/994a/?cpg=ab

• LED Blow-On/Blow Off Candles – These are LED Candles – no real fire, and again can be given pre-event for a donation, and labeled with a nice label recognizing a survivor or honoring someone who has lost their battle. They are $10-15 each and found at:

http://www.thinkgeek.com/gadgets/lights/94ce/?cpg=cj

• Solar Powered Tiki Torches – One event used these – if they sit outside and get 4-5 hours of light, they stay lit all night. They cost about $15 each in quantity, and you can have them be a “keepsake luminaria” for a higher donation. The Berkshire County Relay For Life a few years ago had a $100 suggested donation for these… Believe they hung a sign on the torch saying “In memory of” or “In Honor Of”…

http://www.batteryoperatedcandles.net/mm5/merchant.mvc?Screen=PROD&Produ...

Hope this helps!


--

Ramesh Moorthy

Former Webmaster: acsrelay.org- you can e-mail me for Ideas for Volunteers

Blogging: acsrelay blog

Moderator: RelayForLife



Luminaria Bag weights

For the second year in a row now, we used canned food to weigh down our Luminaria bags...and this year it was awesome! Last year we didn't plan on it soon enough to get enough cans. This year we started off immediately asking for 10 cans per Relayer. We wound up with over 1200 cans of food that went to the food bank afterward and 200 bags of pet food that went to the Animal Shelter. It was great!


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Juli Fountain
Relay For Life of San Ramon
Online Chair
www.RelayForLife.org/SanRamonCA



luminary bags

For the last few years, we've used wood blocks, cut and donated, in the bottom of our bags and used the battery candles.  Unfortunately, we always seem to have strong wind or heavy humidity that defeat our strategy for our luminaries. Last year, one enterprising team member came up with a new strategy! He placed cinder blocks at various points around the track and then strung string between them. To this string, he taped the bags so they would stay upright.  This also came in VERY handy during clean up. Teams collected the candles and wood blocks to use again, and then you could pick up the string with all the bags attached and dispose of them.



candles and sand

  Sandy:

We, too, were banned from candles and sand.  We used glow sticks supported by bird seed, donated.  It rained and we did not have to clean up the mess.  The birds had lots of food.



Weighing down bags

I've seen 4x4 tiles used.  They hold the bottom of the bags flat without the mess of sand.



Great Idea!

We have been considering using battery candles for this year's relay, but I have been struggling even more with how to get the bags filled ahead of time.  In the past, our Relays were held Saturday afternoon into Sunday, but this year we will be holding it Friday night and I have been trying to get enough volunteers for that morning.  Your idea of filling freezer bags can be done several days ahead and then just placed in the bags that day.  Thanks for the great idea : )  I can't wait to share it with our planning committee.

Melissa Conover


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Melissa Conover, Event Chair, Relay for Life of Pittsgrove, NJ



luminaria bags

We relayers, on the South Coos County side of Oregon have been talking about usung canned foods for our bags instead of sand and also battery operated tea lights then after Relay donating all the canned items to our food banks. We heard this idea this year at our Summit in Reno ...what an idea!



Canned Food

We used canned food this past year for weighing down the bags and everyone loved it; We didn't come up with the idea till a month before Relay and not all the teams paid attention and brought cans, but now that we have the idea, we will start advertising it from the get-go.  We were concerned that teams would feel we were asking for too much from them, but they really felt a part of this and wanted to do it.  And then at the end, we were able to donate them to the local food bank.  Actually, we first past them on to the neighboring Relay who used them and added to them.  And THEN they went to the food bank.  Everyone felt good about it. 

 


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Juli Fountain
Relay For Life of San Ramon
Online Chair
www.RelayForLife.org/SanRamonCA



Freezer bags

Snack size Ziploc bags fit perfectly in the bottom of luminary bags. We used them last year.  Use just enough sand that the snack bag lies flat (about one serving spoon full) and squeeze the air out. If you do, they provide a great 'base' for the battery powered candles.  We filled them weeks ahead of time and took them to our Relay in 5 gallon buckets.  For the record, you can get about 150 snack bags full of sand in each 5 gallon bucket! Laughing



battery candles and glow sticks

This is my first year as Luminary chairman, loved your idea.

What about price, did you purchase online and can the battery candle be used more than one year, if so do you have to replace battery??

Thanks for your help


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Deborah H

Daviess County, Kentucky



Battery candles

Our ACS office purchased the battery powered candles to use at all of our Relays.  Each Relay had to split the cost.  The were EXPENSIVE.  We had to share the cost whether we used them or not so, well, we used them.

You might check with your staff partner to see if he/she has any info.  They can be used year after year but they are not as bright as real candles.

We are actually "testing" glow sticks for brightness and may choose to use them this year. 

Does anyone have recommendations on what brand/kind of glowsticks to use?  We're worried that they won't be bright all night long.



battery candles

Hi. Where'd you find these battery candles? They're so expensive.  Where'd you find them?  How much?

Thanks. Brenda - co-chair Burleson, TX


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Brenda S. Gammon

2009 NTX Regional Council - Training Chair

2008 Event Chair Burleson, TX 



Light Sticks

For the past several years we have purchased ALOT of blinkie things to sell as one of our fundraisers. We have used several different companies and one of which is www.extremeglow.com. when you go on the website click on the light sticks tab and then on the relay for life ribbon,  it gives special pricing for Relay for Life teams the light sticks work great and as far as trying to weigh down the bags if you follow their directions you can stick the glow stick through the bag right into the ground :)

Hope this helps

Suzanne



One idea for weighing down the bags

Hi

I have been pondering on this myself as we may be facing a burn ban also if we do not get sufficient rain.  One idea I heard at a workshop was interesting:  they used quart sized freezer bags filled with sand, placed them in the bags, and placed their lights ontop. (They were using the battery powered candle lits  but why wouldn't it work with glow sticks?)  After the relay was over, they collected the bags of sand and stored them in tubs for the next relay.  Wow, just think of the time saved for the next years' relay.



Luminaria lights

Hi Franklin County & Darlene,

We are wanting to use the battery operated lights, but there is some concern about how to store these after Relay.  I was just curious if you keep them from year to year and if so, how you store.

Thank you!


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Juli Fountain
Relay For Life of San Ramon
Online Chair
www.RelayForLife.org/SanRamonCA



Weighting down the luminaria bags

A number of years ago the Clay County, AR, Relay came up with a novel solution to this problem. We have a local store fixtures manufacturing plant. The factory cut some wood blocks that fit perfectly inside the bag and even drilled out a spot for the candle. This is what we use each year and they are easily stored in plastic tubs.

We have thought about doing the battery operated lights. I love the glowsticks, but I have concerns about them lasting as well. Has anyone used them?

I have seen the battery operated lights in dozens (I think) in Oriental Trading Company catalogs. That would probably be the cheapest way to get them, in my opinion. I would be interested in hearing from those of you who use the battery candles.

Jenn

PHS Relay for Life Team Captain/Clay County, AR, RFL Online Chair



Weighting down the luminaria bags

Our team has also used blocks for several years, but the problem we have is once the candles have burned and melted on the blocks then the wax has to be cleaned off the blocks.  We usually do between 1,000 to 2,000 luminarias at our relay.  Do you have a solution for cleaning the wax easily and quickly? 

Bonnie



melting

Hi Bonnie, you might want to start a brand new topic for this so it doesn't get lost.


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Juli Fountain
Relay For Life of San Ramon
Online Chair
www.RelayForLife.org/SanRamonCA