Here is a checklist of things to bring the day of Relay from a logistics standpoint: LOGISTICS OVERALL _____ Cell Phone List of Committee ______ Security & Permit for Use _____ Reports of money turned in, teams turned in _____ Copies of programs _____ Volunteer Assignment List ______ Volunteers for Set-up &Take-down ______ Site Plan (location of all areas) _______ Banners (sponsors) ______ Communication--Phones/Radios ______ Office for Committee Use ______ Rain Gear (ponchos, tarps, contingency locations to move things to, tarps to cover electronics, small canopies to cover certain critical areas) _____ Sheet to collect names of volunteers & other attendees (put at Volunteer check In table and registration) ______ Tables/Chairs – How Many Are needed? ______ Tents – How Many? ______ Trash Collection/Bags ______ Restrooms/Portables ______ Tape–Masking, Electrical, Packing, Scotch, etc. ______ Toilet Paper/Paper Towels/Soap ____ Office supplies – pens, pencils, paper clips, paper, stapler, black marking pens, rubber bands, calculators, deposit slips, bank bags, address stamp, tape, string, envelopes, scissors PARKING ______ Parking/Traffic Control/Parking Passes ______ Traffic Cones/Barricades ______ Car/VIP/Parking Passes ELECTRICAL/POWER/SOUND ______ Lights/Hook-up for electricity ______ Extension Cords ______ PA System SITE MARKING/TOOLS/SETUP/TAKEDOWN ______ Balloons/String/Ribbon/Helium ______ Staple gun ______ BALLOONS to mark important areas ______ Carts for hauling things around ______ Event signs/banners/stakes/rope ______ Big Event Banner to Put by Main Road ______ Team numbers/stakes & staple gun ______ Sign w/ directions to restrooms, showers ______ Hammers, nails, rope,staple guns ______ Fire Extinguisher ______ Banner for Registration, Cancer Control ______ ACS & Relay For Life Banners ______ Banner for Survivior’s Reception, Food Tent ______ Banners from Sponsors CAMPSITES ______ Map for Campsites ______ Method for marking campsites (could be with rope, wash away paint spray, etc.) PHOTOS/VIDEOS OF EVENT (coordinate with Entertainment – sometimes their responsibility) ______ Photographer and film ______ Disposable cameras for committee & teams ______ Videographer and extra video tapes ______ Developer/Frames MEDICAL ______ Confirm attendance of doctors ______ First-aid tent and equipment ______ Ice chest with ice for injuries ______ on-site ambulance/paramedics? ______ First Aid You can find it electronically at: Day Of Relay Checklist Ramesh Moorthy Webmaster, acsrelay.org, Ideas & Information for Volunteers by Volunteers. Blogging about Relay at acsrelay.blogspot.com Volunteer Content Advisor, South Atlantic Division Relay Link Extranet Volunteer, Baltimore, MD rflvolunteer@gmail.com