Helpful Idea For Logistics - Things to Bring The Day Of Event
rflvolunteer
Posts: 359
Joined: 2006-08-08
Here is a checklist of things to bring the day of Relay from a logistics standpoint:
LOGISTICS
OVERALL
_____ Cell Phone List of Committee
______ Security & Permit for Use
_____ Reports of money turned in, teams turned in
_____ Copies of programs
_____ Volunteer Assignment List
______ Volunteers for Set-up &Take-down
______ Site Plan (location of all areas)
_______ Banners (sponsors)
______ Communication--Phones/Radios
______ Office for Committee Use
______ Rain Gear (ponchos, tarps, contingency locations to move things to, tarps to cover electronics, small canopies to cover certain critical areas)
_____ Sheet to collect names of volunteers & other attendees (put at Volunteer check In table and registration)
______ Tables/Chairs – How Many Are needed?
______ Tents – How Many?
______ Trash Collection/Bags
______ Restrooms/Portables
______ Tape–Masking, Electrical, Packing, Scotch, etc.
______ Toilet Paper/Paper Towels/Soap
____ Office supplies – pens, pencils, paper clips, paper, stapler, black marking pens, rubber bands, calculators, deposit slips, bank bags, address stamp, tape, string, envelopes, scissors
ELECTRICAL/POWER/SOUND
______ Lights/Hook-up for electricity
______ Extension Cords
______ PA System
SITE MARKING/TOOLS/SETUP/TAKEDOWN
______ Balloons/String/Ribbon/Helium
______ Staple gun
______ BALLOONS to mark important areas
______ Carts for hauling things around
______ Event signs/banners/stakes/rope
______ Big Event Banner to Put by Main Road
______ Team numbers/stakes & staple gun
______ Sign w/ directions to restrooms, showers
______ Hammers, nails, rope,staple guns
______ Fire Extinguisher
______ Banner for Registration, Cancer Control
______ ACS & Relay For Life Banners
______ Banner for Survivior’s Reception, Food Tent
______ Banners from Sponsors
CAMPSITES
______ Map for Campsites
______ Method for marking campsites (could be with rope, wash away paint spray, etc.)
PHOTOS/VIDEOS OF EVENT (coordinate with Entertainment – sometimes their responsibility)
______ Photographer and film
______ Disposable cameras for committee & teams
______ Videographer and extra video tapes
______ Developer/Frames
MEDICAL
______ Confirm attendance of doctors
______ First-aid tent and equipment
______ Ice chest with ice for injuries
______ on-site ambulance/paramedics?
______ First Aid
Ramesh Moorthy
Webmaster, acsrelay.org, Ideas & Information for Volunteers by Volunteers.
Blogging about Relay at acsrelay.blogspot.com
Volunteer Content Advisor, South Atlantic Division Relay Link Extranet
Volunteer, Baltimore, MD
rflvolunteer@gmail.com
What a terrific list! I think I need to get a committee together before I show them the list though! They might be a little overwhelmed as to everything that should go into putting on our event from a logistical standpoint. Thanks for taking the time to put this together for us.
Jeannette
Event Chair, Bonneville County
Idaho Falls
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Jeannette
Event Chair, Bonneville County
Idaho Falls
September 24, 2006 - 10:32am login or register to post comments
rflvolunteer
Posts: 359
Joined: 2006-08-08
Absolutely!
Use the list for your reference :) and break it out when you all are brainstorming what is needed to help everyone out. At that point they will appreciate it :)
Ramesh Moorthy
Webmaster, acsrelay.org, Ideas for Volunteers
Blogging about Relay at acsrelay blog
Volunteer Content Advisor, South Atlantic Divn Relay Link
rflvolunteer@gmail.com
Joined: 2006-08-08